Terms & Conditions

2. Registration and admission

• Registration is subject to confirmation by the Organizer.
• The Organizer may refuse, cancel or revoke registration if participation is inappropriate or contrary to event policies.
• Badges are personal, non-transferable and must be worn within the event premises.

3. Fees, cancellations & substitutions

• Registration fees must be paid in full before participation.
• For cancellations up to 1 September 2026, 25% of fees are deductible.
• Cancellations after 1 September 2026 are non-refundable.
• Substitutions may be permitted with OQ's prior approval.

4. Photography, recording & media

• The event may be photographed, filmed and recorded.
• Attendees permit OQ and the Organizer to use their image, voice or likeness for promotional, educational and archival purposes without further consent or compensation.
• Recording or distributing presentations or event content is prohibited unless expressly permitted.

5. Conduct & cultural respect

• Attendees must act professionally and respectfully in accordance with Omani customs, cultural values and laws.
• Professional, culturally appropriate attire is required.
• Harassment, discrimination, intimidation, bullying, offensive or disruptive conduct is not permitted.
• All event policies, venue regulations, safety requirements and applicable laws must be followed.

6. Intellectual property

• Presentation materials, recordings and event content remain the property of their respective owners.
• Attendees may not reproduce, distribute, publish or commercially exploit event content without written permission.

7. Health, safety & security

• Attendees must comply with venue rules, health and safety requirements, and security procedures.
• OQ and the Organizer may inspect bags and personal belongings where required by venue or security policy.

8. Liability

Attendees participate at their own risk. OQ, the Organizer, venue operators and event partners are not liable for loss, theft, personal-property damage, injury or claims arising from attendance, except where liability cannot be excluded by law.

9–11. Force majeure, laws & agreement

• Neither party is liable for failure caused by events beyond reasonable control, including natural disasters, government restrictions, public-health emergencies, labour disputes or technical failures. Refunds are subject to applicable force-majeure rules.
• Attendees must comply with applicable laws, regulations, sanctions and professional standards.
• Acceptance of registration confirms acknowledgment and agreement to these terms.

1. Ownership & organization

• The OQ RAM Conference and Exhibition is fully owned by OQ.
• Experiment-Events is the appointed event-management vendor, acting on behalf of OQ.
• OQ retains sole authority for final event decisions.

2. Exhibitor eligibility

Exhibitors must offer products, services, tools or solutions relevant to maintenance, reliability, asset management, predictive maintenance, digital transformation or industrial innovation. OQ may accept or decline applications at its discretion.

3. Booth allocation

Booths are allocated from the published exhibition layout on a first-come, first-served basis. OQ and the Organizer may make minor location adjustments for layout optimisation or final tent configuration.

4. Setup & dismantling

• Exhibitors must follow setup and dismantling timelines and ensure their booth is ready before opening.
• Early dismantling requires prior approval.
• Exhibitors are responsible for damage they cause to venue property.

5. Booth design & conduct

• Booth design and installation are provided by the Organizer under the exhibition package.
• Displays must be professional, safe and not obstruct neighbouring exhibitors.
• Excessive noise, unsafe demonstrations, disruptive activity and unapproved hazardous materials are prohibited.

6. Branding & promotion

• Promotion is permitted only within the assigned space.
• OQ or RAM branding may not be used without written consent.
• Activities outside the assigned area and sub-exhibitors or co-branding require OQ approval.

7. Staffing & access

• Booths must be staffed during exhibition hours and staff details registered in advance.
• Personnel must comply with venue, health, safety and security rules.
• Visitors must be registered through the OQ conference application.

8. Health, safety & compliance

• Exhibitors must comply with OQ HSSE policies and venue safety instructions and plans.
• Exhibitors are responsible for safe operation of related equipment.
• OQ and the Organizer may immediately stop unsafe activity.

9. Logistics & deliveries

• Deliveries must follow designated schedules and approved access points.
• Exhibitors are responsible for storing, handling and securing their materials.
• OQ and the Organizer are not responsible for loss of or damage to exhibitor property.

10. Payment

Full payment is required after booth selection, agreement to these terms and OQ confirmation of the selected booth(s). Participation is confirmed only upon full payment in accordance with the agreed payment schedule.

11. Cancellation policy

• Before 1 August 2026: 10% of fees are deductible.
• From 1 August to 1 September 2026: 50% of fees are deductible.
• After 1 September 2026: cancellations are non-refundable.
• OQ may modify, postpone or cancel the event; its liability is limited to refunding participation fees.

12. Liability & insurance

Exhibitors participate at their own risk. OQ and the Organizer are not liable for loss, theft or damage to exhibitor materials, or injury or damage caused by exhibitor operations.

13. Intellectual property

Exhibitors are responsible for ensuring that displays do not infringe intellectual-property rights. OQ may remove content that violates regulations or standards.

14. Force majeure

OQ is not liable for failure or delay due to natural disasters, wars, closures, government restrictions or unforeseen circumstances beyond its control.